Title: Webinar Director
Hours Worked: 10-15hrs per week
Potential duties:
- Managing the webinar schedule
- Finalising weekly webinar schedule
- Emailing presenters for confirmation and presentation details
- Managing the allocation of presenters to session dates
- Managing communication with webinar presenters
- Managing and supporting the induction of new presenters
- Supporting presenters with presentations and software queries
- Guiding presenters on session format and editing presentation
- Managing feedback forms for each session and emailing presenters
- Managing webinar production
- Editing and revising presenter presentation to fit UGTM format
- Uploading and exporting presentations to and from Mentimeter (our online software)
- Managing webinar giveaway
- Managing the selection of book giveaways from feedback form or social media engagement
- Emailing and contacting winners for permission and delivery details
- Arranging for the gratis copies to be sent to addresses
- Managing social media and corporate branding
- Managing the facebook page, twitter page, and website
- Managing the coordination of updating the website weekly with events
- Supporting the development of a social media strategy, and implementing it on a week to week basis
- Managing the analysis of social media engagement
- Moderating and facilitating the webinar sessions
- Developing new idas for future webinars
Skills required
- Organised, able to keep on top of all work and stick to deadlines where necessary.
- Ability to work in a team with other members of the UGTM organisation.
- Professionalism and confidence when representing UGTM.
- Fluent English
- Basic IT skills: Microsoft Excel, Powerpoint, Word
Desired skills
- Experience with Mentimeter and Slack (although we have induction documents fo these)
- Experience of using Affinity Designer or another graphic designer software (although we have induction documents for these)
- Previous involvement in social media content creation
- Confidence in basic statistical analysis using spreadsheets
Support provided
- Continuous support from Jameela Sheikh via email, telephone and face-to-face.
- Feedback on performance from other members of team
- Guidance documents with protocols for management of various tasks
- Training sessions For Slack, Mentimeter, and Affinitiy Designer
- Regular UGTM team meetings
- Appraisal meeting with Zeshan Qureshi
Rewards for the job
- Involvement in the production of highly praised and recognised webinar series, benefitting healthcare students and junior doctors from across the world
- Ability to work closely within the UGTM team and develop strong work relationships
- Ability to meet and work with students and doctors from across the country and at various levels of training
- Development of important skills including communication, organisation, teamwork and confidence in public speaking
Challenges for the job
- Keeping track of emails, and tight deadlines
- Prioritisation of tasks
- Dealing with partners where there are delays or other challenges to communication
- Working with an international team
Application Form
All fields marked with an asterisk* are required.